About the Role
We are seeking an accomplished, forward-thinking Senior Executive Assistant (d/f/m) to provide top-tier administrative and strategic support to our CEO and senior leadership team at mobile.de. This pivotal role is ideal for a seasoned professional who excels at anticipating needs, orchestrating complex priorities, and ensuring seamless operations in a fast-paced, international environment.
As a trusted partner to our C-level leaders, you will not only manage day-to-day logistics but also act as a proactive force in driving effective executive operations. You will be instrumental in enabling our executives to focus on high-impact initiatives, while you handle the details with precision, foresight, and discretion.
You’ll join a small team of Executive Assistants, collaborating both within mobile.de and across the broader Adevinta network, and contributing to a culture of excellence, support, and shared success.

Key Responsibilities

• Manage complex calendars, scheduling meetings across time zones, and anticipating conflicts and ensuring the executive schedule reflects priorities
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare, proofread and edit high-quality communication materials to ensure clarity, professionalism and alignment with leadership priorities
• Plan and support leadership meetings, including agenda development, note-taking, and follow-up actions
• Serve as the primary point of contact between executives and internal/external stakeholders
• Manage and coordinate key projects and events on behalf of the executive team, ensuring seamless execution from concept to completion.
• Represent the executive office at internal and external events, fostering strong relationships and acting as an ambassador for our culture and values
• Drive and participate in cross-functional initiatives that help shape and strengthen our internal culture and operational excellence
• Drive initiatives to improve executive efficiencies, support special projects, and lead operational initiatives as needed
• Handle confidential information with discretion and professionalism.
• Work closely with other Executive Assistants and support teams within Adevinta, fostering a collaborative, high-performing environment

Your profile

• 5+ years supporting senior executives in a dynamic, international business environment, with a track record of managing complexity at scale
• You think several steps ahead, pre-empting needs and solving problems before they arise
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficient with Office/Google Workspace and quick to master new tools, systems, and processes
• High degree of integrity, professionalism, and emotional intelligence
• Self-motivated, energetic, and resilient—bringing ownership, curiosity, and a growth mindset to everything you do
• Business fluency in both German and English

Additional information

• Recharge with 28 days of paid time off.
• Stay mobile with a €50 monthly transportation/mobility allowance.
• Keep growing with a development budget and access to coaching.
• Family first - enjoy up to 12 (non-birth parent) or 20 (birth parent) weeks of fully paid parental leave.
• Learn anytime, anywhere with our online and offline library.
• Get rewarded with an attractive base salary and participation in our annual incentive plans.
• Work from anywhere - up to 20 days per year from wherever you feel most productive.
• Prioritize your well-being with a 24/7 Employee Assistance Programme for you and your immediate family.

Company description

mobile.de is Germany’s largest vehicle marketplace, with more than 1.6 million listed cars, commercial vehicles, motorcycles, and e-bikes (annual average 2025). Both private customers and registered vehicle dealers use the platform and benefit from more than 140 million visits per month*. As a "one-stop shop,” mobile.de’s offering includes not only buying and selling, but also financing and leasing solutions. Founded in 1996, the company is a subsidiary of Adevinta, a global leader in online classified portals.

Based in Berlin-Charlottenburg, we offer a dynamic environment where growth, learning, and collaboration are at the heart of everything we do.If you are driven by an eagerness to disrupt, have a passion for collaboration, and are excited about shaping the future of mobility, we would love to hear from you.

mobile.de is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.

(Source: mobile.de Google Analytics Tracking, average per month January to December 2025)