Your mission

PETER DÖHLE Schiffahrts-KG is a provider of global maritime services with roots in Hamburg and home ports all over the world. We see ourselves as a company group rich in tradition yet future-oriented, providing tailor-made solutions for the entire shipping industry. To support our Shipmanagement at the next possible time, we are looking for an Team Assistant Shipmanagement (m/f/d).

YOUR TASKS AND RESPONSIBILITIES:
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• Provide administrative support to a Shipmanagement team, including coordination with inspection, crewing and technical purchasing
• Place and track service orders, update data, and align follow‑ups with the team members
• Check, process and distribute invoices and service documentation
• Maintain vessel, partner and responsibility data  and ensure accurate absence and visit records in Cloud Fleet Manager
• Coordinate team travel arrangements (flights, hotels, transport, visas) in cooperation with internal interfaces
• Handle incoming and outgoing ship mail and arrange vessel‑related services (e.g., life raft exchange, BQS arrangements)
• Ensure timely issuance, updating and distribution of vessel certificates
• Manage the full stevedore damage process including documentation, tenders, repair coordination, follow‑up and settlement proposals
• Support compliance with ISM, ISO, GDPR and cyber security requirements within the department
• Provide guidance to trainees during their rotation in the inspection team

Your profile

• Experience in administrative support, ideally in a technical, maritime or operational context
• Strong organizational and communication skills with a structured, detail‑oriented working style
• Confident user of MS Office 365; experience with digital tools such as CFM is a plus
• Fluent English skills; German language skills are nice-to-have
• High intercultural competence and a strong team‑oriented mindset
• Reliability, discretion and a proactive attitude in a dynamic operational environment

Our benefits

• a challenging and varied job with a lot of (personal) responsibility
• a pleasant working atmosphere in a highly motivated, dynamic team as well as individual perspectives for further development
• an exclusive working environment at the Elbe with an in-house fitness area and company restaurant
• an attractive salary package with many offers for financial security, mobility and other financial benefits

We would like to welcome you on board!

Do you think the position matches your expectations? Then we look forward to receiving your application, either online via the application form or by e-mail. 
Please state your salary expectations and the earliest possible starting date. 

If you have any questions, Jan Wichers, our Recruiting Specialist, will be happy to help you: career@doehle.de

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