Workspace Coordinator (m/w/d)

At Ruby, your personality really matters, your time really matters, and we strongly believe we groove way better together. At Ruby, we keep breaking new ground.

Hey Sunshine,

You think stuffy and old offices are a thing of the past and that work should be comfortable, flexible and full of creative inspiration? You believe that your work should be a place with personality and soul, where new ideas come to life? Then you are the missing olive to our Martini, the missing melody in our music and the heartbeat of our Ruby Yani Workspace.

O ur Ruby Yani is located inside the Ruby Lilou Hotel in the heart of Marseille. Both our Ruby Lilou Hotel and our Ruby Yani Workspace are all about contrasts: lavender blue tranquillity meets bold street art, maritime serenity meets punk rebellion. Between the old harbour, the hustle and bustle of La Joliette and the winding streets of Le Panier, the cultural soul of Marseille is right on your doorstep.

We are a fast-growing hospitality group with existing hotels and workspaces in some of Europe's most exciting locations and many more projects under construction. We break new ground with our Lean Luxury philosophy, creating a contemporary and affordable form of luxury. We also bring this into our workspaces with flexible and inspiring offices in a central location as well as high-level equipment.

Join us and make it your own story

Trust us, you won't get bored, as you:

• are the first point of contact at reception for the property management, our external service companies, all tenants and guests of our workspace and take over office tours and inspections
• ensure the smooth running of all operational and administrative tasks, act as host and take calls and are responsible for the distribution and dispatch of mail
• spot opportunities - dive into researching promising clients, take the lead in active sourcing to identify and approach potential tenants for our beautiful Yani
• build and grow a smart, segmented database for all our products – from day pass, office, meetings to events
• take care of ordering measures including invoice control and stocktaking
• ensure cleanliness and order in the entire workspace, organize the public areas, take on regular cleaning tasks and regularly stock our coffee kitchen and vending machine
• are responsible for the on-boarding of new tenants, including the organization of parking tickets and key cards

We've been waiting for you, since you have/are:

• already gained some experience in the hotel industry/gastronomy or in the area of office management/co-working
• a pronounced hands-on mentality and an empathetic approach to guests and colleagues
• a positive and warm charisma, a self-confident appearance while recognize needs and can advise our tenants
• an organizational talent with very good multitasking skills and a good intuition to deal with conflicts and their resolution on a professional level
• a sustainable way of thinking and help proactively to find more environmentally friendly alternatives, conserve resources and avoid waste
• work independently and responsibly and confident in using the current MS Office programs
• fluent in French and English

What's in for you? That's how we groove:

If you want to know what to expect, listen to Paul from our Brand Events team. You can find even more Ruby Stories here: