Your mission:

In this role, you will use your collaborative, organized, and proactive working style to support the Head of Military Operations & Regional Aerodromes and ensure smooth processes across multiple units. If you enjoy coordinating tasks, supporting leadership, and working in a dynamic, purpose driven environment, we’d love to hear from you. Your main workplace will be in Wangen b. Dübendorf. Thanks to travel within Switzerland and flexible remote work options, we welcome applications regardless of your place of residence or personal situation.

Your tasks:

• Collaborate closely with unit leaders as well as customers from the Swiss Air Force (SAF) and regional airports
• Serve as a key point of guidance to the manager, acting as his extended arm by anticipating needs and ensuring smooth operations
• Take full ownership of the division’s tracking list and manage financial responsibilities related to contracts and internal processes
• Monitor, compile, and maintain all relevant statistics and data
• Prepare meeting materials, including agendas, documentation, and follow‑up items
• Organize logistics for meetings, workshops, and internal events
• Write meeting minutes and support the preparation of presentations and reports while providing dependable administrative and organizational support

What we are looking for:

• Several years of experience (typically 5+ years) in business support, combined with strong customer orientation
• Excellent organizational skills and a structured, proactive work style with a strong focus on quality
• A high degree of discretion, integrity, and reliability
• Conscientious, with the ability to think holistically and develop solutions beyond the obvious
• Continuous learning: You stay curious, value diverse perspectives, and apply new learning in your daily work. You are interested in military aviation or open to learning
• Teamwork: You engage in interactions with diverse team members and stakeholders and actively contribute information, ideas, and insights in meetings or other interactions
• Strong communication skills in German and English; French is an advantage