Grassfish is a Digital in-store company.
We believe that outstanding experiences make all the difference. It’s how we separate the okay from the wow. And the way true brand loyalty is built. Therefore, our mission is to every day enable extraordinary customer experiences. Grassfish has earned recognition for its powerful In-store Experience Management Platform and dedicated people, helping leading global brands stand out and beat the competition.

Grassfish is part of the Vertiseit Group, listed on Nasdaq First North Growth Market in Sweden.

Job description
We are looking for a friendly, structured, and proactive Office & administration Coordinator who enjoys supporting others and creating a positive office environment. This role can be filled by one full-time employee or shared between two part-time colleagues , and students are very welcome to apply . What matters most to us is motivation, reliability, and a willingness to learn.

This is an on-site role , as your daily presence is key to keeping our office running smoothly.

Key responsibilities

As our Office Coordinator, you will be the heart of our office operations and an important support to colleagues across the organization.

Office Administration & Coordination

• Ensure smooth day-to-day office operations, including mail handling, documentation, filing systems, and office supplies

• Welcome visitors and external partners, creating a professional and friendly first impression

• Handle incoming calls, emails, and general inquiries

• Support internal communication

• Coordinate with service providers (cleaning, facility, insurance, etc.) and manage maintenance needs

• Oversee office equipment, stock levels, and general workspace organization

• Assist in organizing local office events, celebrations, and social gatherings

• Support administrative tasks related to employee benefits

• Coordinate shipments, courier deliveries, and office mail flows

• Handle procurement of office supplies, equipment, and snacks/beverages

• Process invoices and order confirmations accurately and on time

Your profile
At Grassfish we are always moving forward. We believe that the person we are looking for is curious, wants to push new ideas and eager to join our journey in becoming the global number one within Digital In-store.

• Is reliable, organized, and detail-oriented

• Enjoys helping others and taking ownership of tasks

• Thrives in a service-oriented role with varied responsibilities

• Is comfortable working independently while collaborating with many stakeholders

• Speaks German and English

Previous experience in office administration is a plus, but not required — we value the right mindset and attitude above all.

Perks

• A friendly, driven team and a collaborative office vibe

• Flexible benefits : a subsidized annual public transport pass, Klima ticket contribution or Sodexo food vouchers

• Coffee, snacks, fruit and seasonal treats ☕

• Investment in your personal development and learning

• Weekly on-site massages

• Fun company events to build team spirit and celebrate wins

• Access to external mental wellbeing support

• Career opportunities within the group

The position is full-time and located to the office in Vienna. According to our collective agreement, the minimum salary is €2,169 gross per month based on full-time employment. The final compensation is based on your qualifications and experience and will be discussed accordingly.
We recruit on an ongoing basis. If you have any questions you are welcome to contact the recruiting manager, julia.vogl@grassfish.com.

We believe in people.
Our company culture is our most important asset and is based on our core values - think like a customer, make it simple, dare to challenge and trust in diversity. They guide us in everything we do - from the decisions we make to how we interact with each other and our customers.

Locations