Biospecimen Senior Specialist 

We are seeking a highly motivated and detail-oriented professional to join our client's team as a Biospecimen Acquisition & Data Management Associate. In this role, you will oversee end-to-end biospecimen acquisition, data management, and compliance activities, ensuring the highest standards of quality, accuracy, and regulatory adherence. This position requires strong project management, stakeholder coordination, and analytical skills to support research and clinical operations.

Key Responsibilities

• Lead biospecimen acquisition processes, from requirement gathering and vendor negotiations to Material Transfer Agreements and purchase requisitions, ensuring full compliance with ethical and regulatory standards.

• Manage biospecimen data throughout its lifecycle, including data transfer, validation, quality checks, and accurate entry into Laboratory Information Management Systems (LIMS).

• Monitor project timelines and deliverables, proactively identifying and resolving issues to maintain accuracy, quality, and timeliness of biospecimen deliverables.

• Coordinate with internal and external stakeholders, fostering clear communication and alignment on goals, timelines, and data requirements.

• Ensure documentation and regulatory compliance, maintaining accurate records in accordance with legal, ethical, and institutional guidelines.

• Drive process improvement initiatives to optimize sample management workflows and data integrity within biobanking and research operations.

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Must-Haves

• Bachelor’s degree in Life Sciences (or equivalent) with 1–3 years of relevant experience in biospecimen acquisition, data management, or biobanking; OR a Master’s degree with related experience.

• Demonstrated experience in biospecimen acquisition, regulatory compliance (FDA/EMA), and stakeholder management.

• Strong understanding of Good Clinical Practices (GCP), ethics, and data privacy standards.

• Proficiency in Microsoft Office (Excel, Word) and Google Suite; experience with LIMS is a plus.

• Excellent English communication skills (minimum B2 level) — verbal and written.

• Highly organized, detail-oriented, and solution-driven, with strong project management capabilities.

• Proven ability to work collaboratively across cross-functional teams and manage multiple priorities in a fast-paced environment.

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Nice to Have

• Experience using LIMS or other validated data systems.

• Understanding of diagnostic regulatory requirements.

• Familiarity with Material Transfer Agreements or other legal documentation.

• German language skills (advantageous).