Jennifer Simon

- Human Resources Management (reporting to CEO) - Office Management (reporting to CEO) - Executive Assistant to CEO

- Personnel planning & recruitment of new employees - Management of employment visas and work permits - Undertake salary reviews - Prepare documentation for leavers - Management of payroll function - Delegate, supervise & monitor the work of secretarial and administrative staff - Liaise with UAE authorities - Manage office maintenance contracts and company assets - Prepare and present reports and statistics - Meeting coordination - Manage and co-ordinate complex travel arrangements

- Prepared correspondence for the management team - Meeting coordination - Managed and co-ordinated complex travel arrangements - Liaised with subsidiaries, European Head Quarters and insurance - Assisted with the establishment of a new website - Managed the design and production of marketing materials - Planned and managed company / marketing events and exhibitions - Prepared, planned and managed publications - Liaised with advertising agencies, copywriters, editors, photographers, etc.

- Delegated and monitored responsibilities and tasks among HR staff - Recruitment; liaised with agencies, selected candidates, orientated new employ-ees - Drafted and created a Company Directory in compliance with the company’s Code of Conduct - Calculated leave entitlement & pay - Prepared and maintained personnel files & data base

• Arranged facility agreements with banks and executed transfers • Prepared correspondence for management • Supported project management by preparing BoQs, quotations & reports • Assisted the Project Managers with cost control for projects • Screened & directed phone calls, emails, fax & mail for management • Organized & attended meetings with management, clients & staff and took & distributed meeting minutes • Managed schedules & calendars for management and made travel & accommodation arrangements

• Provided full administrative & secretarial support to the sales department & management • Prepared cost estimations • Created sales quotations & processed customer orders • Prepared invoices & tracked payments • Arranged & monitored heavy load shipments to Austria, Switzerland and Germany • Maintained department database records • Handled correspondence, complaints and queries • Made travel & accommodation arrangements for management • Managed schedules & calendars for sales representatives

- Acted as liaison between sales representatives & office staff / management - Prepared & forwarded sales quotations to clients and processed customer orders - Assisted with the preparation of cost estimations - Provided support to the marketing team when necessary - Conducted orientation & training of new employees & administrative trainees - Maintained office systems, including data management & filing - Managed calendars & schedules and made travel arrangements for management

• Prepared quotations and processed customer orders • Handled customer correspondence, queries and complaints • Provided customer support

Key course elements: - Industrial Management - Accounting, Organisation & Automated Data Processing - Economics & Social Studies - Business Administration)