CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructural, and commercial facility management services for clients from various industries

For our growing Facility Management organization at a client in the Life Sciences sector in Basel, we are looking:

User Experience Administrator

Your Tasks:

•Facility Management for two customer locations in Switzerland including daily office operations, supplier contract reviews, budget planning and stakeholder management

•Focus on Hospitality, customer service requests and guest management

•Coordinating & managing events effectively including set-up, communication, catering, etc.

•Creating offers and calculations, identify savings potential

•Scheduling and preparing meetings incl. outlook management and other administrative tasks

•Implementing, streamlining and updating work processes

•Acts as deputy for Facility Manager or Receptionist as needed.

•Performs administrative tasks such as creating purchase orders, surveillance of the invoicing and payment process, creating and updating documents or presentations, especially for Finance and HSEQ topics

•Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms.

•Orders office supplies and other common use items for the location, such as kitchen and cleaning consumables.

•Requests building and housekeeping services as needed, helps managing suppliers. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.

•Maintains records and logs of service requests in Si7 tracks their status and provides client feedback.

•Attends HSE trainings to meet requirement of the role as defined by the Global Quality & HSE Lead.

•Performs other duties as assigned.

Your profile:

•Knowledge PC skills, MS Office

•Self-motivated and resourceful

•Good administrative skills

•Well organised and good prioritisation and planning skills

•Service orientated attitude combined with innovative thinking

•Knowledge and awareness of the facilities management industry

•Working knowledge of the predominant languages in which business is conducted at the site is required, and a professional level of English.

•Customer services experience and the ability to communicate at all levels

•Basic understanding of HSE

•Good communication skills

•Good Learning Agility

What we can offer:

•Regional and international development opportunities in a fast-growing company

•Wide range of internal and external training opportunities

•CBRE GWS as a global player in the service sector with well-known customers from a multinational environment

•Good general conditions, such as at least five weeks' holiday, 40 hours a week, and an attractive pension fund solution

We look forward to receiving your application!

Contact Edwin Murray, Talent Acquisition Partner +41 79 501 50 93