• Serve as the professional front desk presence, greeting and assisting visitors with courtesy and efficiency
• Answer and direct phone calls, emails, and in-person inquiries
• Organize and schedule appointments, meetings, and conference calls
• Book conference rooms and coordinate meeting logistics
• Order and maintain office supplies and inventory; anticipate and expedite supply needs
• Cover the reception desk as needed
• Receive, sort, and distribute mail and deliveries
• Manage shipping, packaging, and outgoing correspondence
• Support copying, production, binding, scanning, and preparation of marketing and presentation materials as needed
• Research and create presentations and reports
• Maintain and improve administrative systems and office processes
• Manage multiple projects while meeting deadlines
• Maintain confidentiality when handling sensitive information
• Provide general support to leadership and staff, including confirming reservations and coordinating logistics

Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Strong knowledge of office management systems and procedures
• Excellent time management skills with the ability to multitask and prioritize effectively
• High attention to detail and strong problem-solving skills
• Outstanding written and verbal communication skills
• Strong organizational and planning abilities
• Proficiency in Microsoft Office Suite
• Demonstrated professionalism, discretion, and sound judgment