We are looking for a proactive and detail-oriented Office Assistant to join our Admin team, providing essential administrative support that keeps our day-to-day operations running smoothly.

As part of our commitment to fostering a collaborative team environment, this role requires working fully on-site.

Tasks & Responsibilities

Reception Management:

• Act as the face of the company by ensuring professional reception services

• Welcome clients, prospects, and visitors with a friendly and service-oriented attitude

• Manage incoming phone calls, ensuring they are answered or transferred professionally

General Administration:

• Handle a variety of administrative and organizational tasks

• Manage incoming and outgoing mail efficiently

• Oversee the organization of office resources, including food, drinks, and supplies

• Coordinate bookings for restaurants, lunches, and off-site locations

• Assist in planning and organizing employee events

Support Services:

• Serve as the first point of contact for external queries via email and contact forms

• Handle support inquiries via phone, email, and Intercom, resolving or redirecting them as needed

• Maintain and update internal systems and manage data efficiently

You will communicate primarily in English, our corporate language.

Requirements

• Student Status: Currently enrolled in a university or higher education institution

• Language Skills: Fluent in English (C1); German (C1) is also required

• Technical Skills: Confident use of MS Office and digital tools for document management

• Strong organizational and communication skills

• Keen attention to detail and a proactive, team-oriented mindset

What we offer

• Salary: CHF 25.00 per hour (gross)

• Professional Development: Gain hands-on experience in academic publishing

• Flexible Schedule: Designed to fit your academic commitments

• Dynamic Environment: A friendly and international team

• Fringe Benefits: Premium insurance coverage paid by MDPI, daily breakfast, monthly team lunches, annual team-building event

If you are interested in this position, we look forward to receiving:

• A resume (EN) including personal information, past & current education;

• Copy of ID and Diplomas;

• If available: reference letters and certificates.

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms: