Executive Assistant

Switzerland - Zürich

Business management, administration and support, Management and Business Support

Investment Bank

Job Reference #

327510BR

City

Opfikon

Job Type

Full Time

Your role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? Do you like to connect with others and collaborate? Do you enjoy organising events and interacting with internal and external participants to make them a success? Do you have an interest in client-facing businesses and financial markets/banking in general?

We are looking for an Executive Assistant to:
• manage busy calendars, including scheduling of appointments across multiple time zones, arranging rooms, video conferences, and audio facilities
• review and manage emails, flagging important issues such as approvals or urgent conference calls
• coordinate travel arrangements and itineraries
• support our teams in innovating, organising and hosting client events
• interact with clients in relation to such events
• process expense reports in a timely manner
• coordinate the production of presentations and reports, meeting preparation packs, newsletters to clients, etc.
• engage in different projects of the organization

Your team

You’ll be working in the Global Markets team in Zurich. You will be the Executive Assistant to the Head of Equity Advisory Sales, IB Switzerland, as well as to two other Managing Directors.

Your expertise

• proven track record in supporting at the executive level
• excellent calendar management skills, including the coordination of complex executive meetings
• strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook (co-pilot or similar a plus)
• experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
• experience (or a very strong interest) in engaging with clients in a highly professional setting
• experience in organising/running events (presentations, roadshows)
• exceedingly well organized, flexible and enjoy the administrative challenges
• ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
• expert level written and verbal communication skills in English, ideally in German as well
• strong decision making ability and attention to detail
• successful administrative experience in a fast-paced large enterprise
• keen attention to detail and a can-do attitude

*LI-GB

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.