Katrin Wewer

Family run Real Estate Business based in Hamburg, Germany

Responsible for the recruitment of team members * Training and managing new staff setting up job adverts, corresponding with applicants, and leading job interviews * Assisting MD and partners with legal decisions * Appointed company secretary * Negotiating contracts * Managing the financial side, signing off year end accounts and quarterly accounts and providing necessary tax information * Putting together proposals and legal contracts

Managing the office administration, facility and equipment maintenance, and reception area * Preparing and attending client and supplier meetings * Organising staff events including researching and booking venues * Preparing the monthly accounts and liaising with our external accountants * Responsible for raising invoices and credit notes * Chasing overdue invoices to minimize defaults and bad debts * Coordinating with external IT specialists to keep the IT system up to date and running * Keeping stationary

Ensuring the smooth day-to-day running of the offices in New York and London * Liaising with international clients and suppliers via e-mail and telephone * Keeping the data base up-to-date * Diary management and scheduling * Session preparation * Arranging travel * Producing and maintaining workbooks * Proficient IT skills using MS Word, Excel, PowerPoint, and Outlook * Managing petty cash

Customer service * Processing orders * Keeping stationary stock up to date * Dealing with difficult suppliers and customers worldwide, first point of contact * Arranging transport of containers from overseas via container vessel / bulk loads via truck across Europe * Arranging custom clearance of goods, mainly containers with frozen vegetables from South America and Asia * Book-keeping and petty cash * Representing the company in supplier and customer meetings and at international exhibitions and fairs like

Maintaining client files * Contact via telephone and e-mail with clients and suppliers worldwide * Taking and processing of orders * Dealing with international shipping lines and customs * Study of international trading law and terms * Basic book-keeping * Issuing invoices and credit notes * Building general knowledge of import and export as well as shipping of containers and food products